Case Study · 2019 – 2024

School Management System
Migration.

Migration School Admin Software Cloud Stakeholder Alignment 1,200 Users
Users
1,200
Staff Workflows
120
Rollbacks
0

A deeply embedded system, moved cleanly.

End-to-end migration and rollout of a new administrative platform at Ernst-Reuter-Schule, Berlin — a Gymnasium of roughly 1,200 students and 120 teaching staff. The previous system held years of accumulated data and workflows; the new one had to absorb all of it without disrupting day-to-day school operations.

I led the project end-to-end: requirements engineering with school leadership and the Berlin Senate, vendor coordination through the migration window, training for staff, and a documented cut-over with clean operational records on the other side. No rollback was required.

The starting position.

Draft TODO — describe the inherited system, the legacy data shape, the user groups that depended on it, and the political constraints from the Senate authority that owned parts of the workflow.

Map every dependency before touching a thing.

Draft TODO — phases, requirements engineering, vendor evaluation, data-migration strategy, staff-training plan, cut-over rehearsal, fallback design.

What changed.

Draft TODO — measured improvements in administrative efficiency, the documentation that outlived the rollout, lessons that carry to KRITIS-grade migrations.